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AWEJ Ethics and Publication Malpractice Statement

The Arab World English Journal (WEJ’s) Ethics and Publication Malpracice Statement is based on the Committee on Publication Ethics (COPE). Their Code of Conduct guidelines is available at www.publicationethics.org  AWEJ is dedicated to following the best practices on ethical matters, errors and retractions.  It is also committed to meeting and upholding standards of ethical behaviour at all stages of the publication process. 

(A) Publication and authorship:

All manuscripts submitted to the Arab World English Journal (AWEJ) should be original and not have been submitted for review anywhere else. AWEJ will not publish papers which have been previously published in part or whole.

Fair play
Arab World English Journal (AWEJ) is open to all researchers from all (22) Arab countries and beyond. Manuscripts shall be evaluated solely on their intellectual content regardless to race, gender, religious belief, ethnic origin, citizenship, or background of the authors.

List of references
Authors are required to provide a list of references for their paper. This should adhere to APA guidelines and should acknowledge the works that influenced the author's work.

Author(s) Contribution and Funding Statement
All persons who substantially contributed to the presented work need to be named in the list of authors. Those who have made a significant contribution to the conception, design, execution or interpretation of the work and all sources of financial support obtained in doing the work, if any, must also be disclosed and clearly identified.

No plagiarism, No fraudulent data
Plagiarism in any form will not be acceptable .To avoid any form of plagiarism, each manuscript newly submitted to the Arab World English Journal will be checked regarding plagiarism using the program Turnitin. Papers with evidence of apparent plagiarism will not be eligible for publication and therefore will not be sent for review. Plagiarism in any form will not be acceptable. This includes the use of fraudulent data.

(B) Author's responsibilities:

Authors of original papers should present an accurate account of the work as well as an objective discussion of its significance. Data should be represented accurately in the paper. A paper should contain sufficient detail and references to permit others to check on or replicate the work. Authors are also required to prepare their manuscripts according to the format given in Manuscript Guidelines for AWEJ

Multiple, redundant or concurrent publication
The Arab World English Journal requires all authors of a research paper to sign a letter that states that the manuscript has not been published before, and is not under consideration for publication in any other journals. The author or authors should agree also to transfer to Arab World English Journal (AWEJ) all rights, including the exclusive right to electronically store, reproduce and distribute the contribution wholly or in part, including publish, reprints, translations, photographic and reproductions. (Submission and Publication Acceptance Agreements ) Publication in AWEJ transfers the right to AWEJ to distribute papers, but authors do retain their copyright. Submission to an Arab World English Journal is taken by the journal to mean that all the listed authors have agreed to these terms.

Originality, plagiarism and acknowledgement of sources
The authors are responsible to ensure the originality of their submissions It is expected that the data in the articles will be authentic. Authors must submit only original works, and should appropriately cite or quote the work and/or words of others. Author are required to send a statement indicating that the submission is original work. (General Requirements).

Authors obliged to participate in peer review process
Authors are obliged to participate in a peer review process of their submitted manuscript. They should communicate with AWEJ editors and respond to all the comments and any suggestions of reviewers. They should also follow any relevant deadlines.

Authors are obliged to provide retractions or corrections of mistakes
All errors discovered in the manuscript after submission must be swiftly communicated to the Editor. Authors of published material also have a responsibility to inform the journal promptly if they become aware of any part that requires correcting.

Authorship of the paper
Authorship should be limited to those who have made a significant contribution to the conception, design, execution, or interpretation of the reported study. All those who have made significant contributions should be listed as co-authors. The corresponding author will ensure that all contributing co-authors are included in the author list. The corresponding author will also verify that all co-authors have approved the final version of the paper and have agreed to its submission for publication.

Disclosure and conflicts of interest
All authors should include a statement disclosing any financial or other substantive conflicts of interest that may be construed to influence the results or interpretation of their manuscript. All sources of financial support for the project should be disclosed.

(C) Peer review/ responsibility for the reviewers:

Peer review is the critical assessment of manuscripts submitted to Arab World English Journal by experts in related fields. Unbiased, independent and critical approaches to academic assessment is an intrinsic part of all scholarly work. Peer review can therefore be viewed as an important extension of the scientific process. Peer review means bringing judgment based on experience and knowledge to the evaluation process—from setting the standards, to conducting the evaluation, to making final decisions. AWEJ acknowledges the contribution of its peer reviewers. Each paper will be sent for evaluation by at least two reviewers.

All reviewing judgments should be objective
Reviews should be conducted objectively. Personal criticism of the author(s) is inacceptable. Referees should express their views clearly with appropriate supporting arguments. Reviewers are expected to respond promptly to requests to review and to submit reviews within the time agreed. Reviewers' comments should be constructive, honest, and polite.

Reviewed articles should be treated confidentially
Reviewers should regard a submitted manuscript as a confidential document and not meant to be public, and so should not use, share or disclose unpublished information in a manuscript. Reviewers must not publicly discuss an authors' work and must not appropriate authors' ideas before the manuscript is published. Reviewers must not retain the manuscript for their personal use and should destroy copies of manuscripts after submitting their reviews.

Reviewers should have no conflict of interest with respect to reviewed articles
Privileged information or ideas obtained through peer review must be kept confidential and not used for personal advantage. Reviewers should not consider evaluating manuscripts in which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the authors, universities or institutions connected to the submission. Reviewers must disclose to editors any conflicts of interest that could bias their opinions of the manuscript, and should recuse themselves from reviewing specific manuscripts if the potential for bias exists. Reviewers must not use knowledge of the work they're reviewing before its publication to further their own interests. Reviewers must not retain the manuscript for their personal use and should destroy copies of manuscripts after submitting their reviews.

Reviewers should assess the manuscript in a timely manner
Peer reviewers must fulfill their responsibility by rigorously assessing a given research manuscript within time limits specified by AWEJ. If reviewers are unable to review the paper in a specified time, they should inform the editorial board immediately by e-mail to the editor.

Reviewers should point out relevant published work which is not yet cited
Reviewers should point out relevant published work that has not been cited by the authors. Any statement that an observation, derivation, or argument had been previously reported should be accompanied by the relevant citation. A reviewer should also call to the editor's attention any substantial similarity between the manuscript under consideration and any published paper.

(D) Editorial   responsibilities:

  • Editors work with an international advisory board that guides the shaping of the journal, as well as with international board of editors for submitted manuscripts. (Focus and Scope) Editors should ensure that all research material they publish conforms to internationally accept ethical guidelines.
  • Editors are responsible for the contents and overall quality of the publication. Editors should always consider the needs of the authors and the readers when attempting to improve the publication. Editors should guarantee the quality of the papers and the integrity of the academic record.
  • Editors should base their decisions solely on the papers' importance, originality, clarity and relevance to publication's scope. Editors should not allow any conflicts of interest between staff, authors, reviewers and board members.
  • Editorial board must confirm receipt of submitted papers and to ensure the efficient, fair and timely review process of submitted papers (Review procedure)
  • The Editor must preserve anonymity of reviewing. Editors must ensure that submitted manuscripts are handled in a confidential manner, with no details being disclosed until a decision has been taken as to whether the manuscript is to be published. The Editor must also ensure the confidentiality of the names and other details of referees. AWEJ reviewing is double blind, in that authors do not know the names of the reviewers of their papers, and reviewers do not know the names of the authors. Authors are required to take reasonable efforts to hide their identities, including not listing their names or affiliations and omitting acknowledgments in their submitted paper. All these information will be included in the cover page and should not appear elsewhere in the paper. (General Requirements)   In addition, the Editor is required to deal fairly with an author's appeal against the rejection of a submitted manuscript. Editor should decide to accept or reject a manuscript for publication with reference only to the manuscript's importance, originality and clarity, and its relevance to the journal. Editors have complete responsibility and authority to reject/accept an article. The Editor can reject any article at any time before publication, including after acceptance if concerns arise.
  • Editors should make known any conflicts of interest that might arise, specifically, in cases where an editor is an author of a submitted manuscript, the manuscript must be passed to another editor for independent peer review.
  • Editors should act if they suspect misconduct, whether a paper is published or unpublished, and make all reasonable attempts to persist in obtaining a resolution to the problem.
  • Editors should publish errata pages or make corrections when needed.
  • Editors are responsible to take a decision regarding any academic misconduct or convincing evidence that a published manuscript is erroneous, usually through consultation with the author. This may require the publication of a formal 'retraction' or correction.